Assistant Director Application with the Association of Aquatic Professionals



Position: Assistant Director

Reports to: Executive Director

General Overview: The Assistant Director for the Association of Aquatic Professionals (AOAP) will play a crucial role in providing administrative support to the Executive Director, the Board of Directors, and Committees, and act as a liaison with other organizations. This position involves managing day-to-day operations, supporting educational initiatives, financial management, public relations, program coordination, and overall support to enhance the Association’s mission.

Key Responsibilities:

  1. Office Management:
  • Administer day-to-day operations, working closely with the Executive Director.
  • Collaborate on future growth projections, staffing needs, and equipment requirements.
  • Ensure prompt responses to organizational needs, staying in tune with industry trends and upcoming events.
  • Demonstrate forward-thinking initiatives, working independently, with a proactive and “go-getter” attitude.
  1. Board and Committee Support:
  • Assist in educational webinars, workshops, and committee-related sessions.
  • Develop regional/state/international membership and specialty groups.
  • Coordinate management support for committees, Task Forces, and mentorship programs.
  • Attend Board meetings, reporting on membership updates and revenue enhancement recommendations.
  • Support and collaborate with the Executive Director to continue the forward progress of the organization.
  1. Financial Management:
  • Design revenue enhancement projects with the Executive Director.
  • Solicit corporate sponsorships for conferences, workshops, and events.
  • Research and apply for grants; manage applicable federal, state, local, and private grants.
  • Assist in soliciting advertisements for AOAP Weekly and AOAP Website.
  • Demonstrate budget-oriented practices, working within realistic budgets and planning for the future.
  • Generate and pursue revenue streams to strengthen the organization.
  • Log and document time and project details with measurable results.
  • Evaluate & recommend budget expenditures
  1. Public Relations:
  • Author quarterly articles and provide additional content for AOAP Weekly.
  • Assist in developing the Social Media Content Calendar.
  • Act as an official spokesperson for the Association alongside the Executive Director.
  • Leverage industry connections and relationships to ensure the organization’s visibility.
  1. Program Management:
  • Coordinate conference exhibit hall layout, publicity, communication, and booth sales.
  • Manage conference registration packets and program layout.
  • Solicit, negotiate, and promote conference sponsorships.
  • Assist in contract negotiations for future conference sites.
  • Evaluate sessions and event room assignments/set-ups for the annual Conference.
  • Continue the forward progress of the organization and listen to member concerns.
  1. AOAP Support:
  • Collaborate with partner organizations to promote training programs, publications, and initiatives.
  • Actively promote Association membership through various channels.
  • Attend AOAP Conference and other national functions as directed by the Board.
  • Serve as the Interim Executive Director in the absence of the Executive Director.
  • Continuously identify and recruit active board members who contribute to the organization’s success.
  • Support AOAP’s mission.
  • Measure expected outcomes of goals.

Experience and Qualifications:

  • Experience in planning, implementing, and overseeing large budgets.
  • Previous involvement with non-profit organizations, board management, and volunteer coordination.
  • Proven track record in grant writing and grant management.
  • Effective communication skills, both verbally and in written form.
  • Proficient in speaking at large conferences, hosting events, and/or managing overall event logistics.
  • Established partnerships and obtained sponsors for previous projects.
  • In-depth understanding of the principles and practices within the aquatic industry.
  • Must have a strong background in the management operations of aquatic facilities and understanding of programming, staffing,
  • Been a member of and involved with the Association of Aquatic Professionals
  • Experience in Exhibiting
  • Public Speaking background

Minimum Qualifications:

  • Customer service industry or sales experience with excellent customer service skills.
  • Minimum of 10 years of experience in the Aquatics/Recreation Industry.
  • Bachelor’s degree in Recreational Leisure Studies or a related field.


Status: Full-time exempt salaried position

Proposed Salary Range: Compensatory with experience

Note: Non-benefitted exempt position.

Remote position within the US

We are sorry, however, you have missed the deadline to apply for this position. The deadline was February 28, 2024.